GETTING STARTED

WEBSITE MANUAL> GETTING STARTED

Welcome! If today is your first day visiting or launching your website, or if you’re looking to learn the basics, please refer to the Getting Started Checklist below. Follow this quick guide to learn how to update your website and review the most important website areas.

  1. Add leaders’ bios and photos.
  2. Update your your meeting and service times that appear on the homepage.
  3. Update the map of your organization’s location.
  4. Update the homepage image.
  5. Update the homepage short description.
  6. Update the contact information in the footer.
  7. Activate your event calendar if you are ready to add events and do not see the “EVENTS” link in the menu.
  8. Activate your blog if you do not see the “BLOG” link in the menu.
  9. Set up email forwarding for your office@ email address.
  10. Update your About Us page.
  11. Visit your website. In the CMS, click on your organization’s name in the header. Visit all pages and make sure that everything looks good. You’ll also notice a “Sponsored Message” section on the homepage of your website, which will be used to display messages from Grace Church Websites. The current message is promoting the Grace Church Website brand, encouraging your site visitors to register for a free website if they work for a church or nonprofit. Grace Church Websites does not display ads on your websites to generate revenue.
  12. Join our Facebook group.
  13. Review the complete Website Instruction Manual
  14. Contact support@gracechurchsites.com with additional questions.

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LOGIN OR VISIT MY WEBSITE

WEBSITE MANUAL > LOGGING IN AND VISITING WEBSITE > WHERE DO I LOG INTO MY WEBSITE

  • Go to your website’s homepage, then add /wp-admin to the end of the URL. For example, if your website’s homepage is www.example.com, you would go to www.example.com/wp-admin.
  • Your username is gcwadmin
  • Your password is the password you selected when you signed up. If you don’t remember your password, click “lost your password”.
WEBSITE MANUAL > LOGGING IN AND VISITING WEBSITE > WHAT IS MY DOMAIN?

If you don’t know what your domain is, check your email and look for an email with one of the following subjects:

  • Finish customizing your site. Your account has been approved!
  • Your Website Login Information

Both emails were sent to you on the day that your website launched and have your login information and domain name.

If you cannot find the email, contact us at support@gracechurchsites.com.

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HOMEPAGE STUFF

WEBSITE MANUAL > HOMEPAGE > SERVICE & MEETING TIMES

On the homepage to the right of the short summary about your organization, there is a section where you are able to enter very brief details about your most important recurring meetings. This section looks best when you have 2 – 4 meetings / services with minimal text. It is intended for churches to quickly highlight regular services and meetings, such as Sunday Worship, Bible Studies, etc. Do not use this section to add every event, but rather just the events that are most important. Use your event calendar to list other events and include the events that you list in this section. Create a recurring event using the event calendar add additional details, such as event descriptions. To update this section, click on “service times”.

  • To add a new service or meeting, click “add new”. Or, to update an existing service or meeting, click on the title.
  • Add the title of the service in the title box. For example “Sunday Service”
  • In the text box, add the time of the service or a very short description.
  • Be sure to include the day of the week and the time for each entry. If your title is “Bible Study” and the description is “7pm”, then people will not know what day of the week it is happening. It’s better to write one of the following:
    • Title: Bible Study  |  Description: Wednesdays at 7pm
    • Title: Wednesday Bible Study   |   Description: 7pm
  • Check your homepage to ensure that the section looks good and there’s not too much information.
  • To delete a service or meeting, click on the service or meeting name and then click the red “move to trash” link.

If your organization does not have regular meetings, you may use this section to highlight other information.  This section is referred to as “service times and meetings” because Grace Church Websites was created for churches, but we are also allowing some businesses and nonprofits use the software to launch websites. If you don’t have services or meetings, you can use this section to highlight anything else. Just delete any entries that say “service time” following the instructions in the point above. For example, you may use this section to highlight your hours of operation, a short inspirational quote, or anything else you can think of that is very brief.

WEBSITE MANUAL > HOMEPAGE > MAP

Updating the Map

On the homepage, you will see a map pointing to your organization’s address. Please make sure that it is pointing to the correct location. If the map is not pointing to the correct location or if  you see a map of the world, you will need to update your organization’s address. To do this, visit the “theme panel” on the left sidebar.

Removing the Map

If your organization does not have a physical address and you just have a PO Box, you may remove the map from your website. In the Theme Panel, under “map section” select “off”. At the bottom of the Theme Panel page, click “save changes”.

WEBSITE MANUAL > HOMEPAGE > INTERNATIONAL ADDRESSES

If Google does not recognize your zip code as an international zip code through the Theme Panel, then you’ll need to move your map from the homepage to another page, such as the About Us page. Do the following to add the correct map to your About Us page:

  1. Remove your address completely from the Theme Panel.
    • Click on the “Theme Panel” link on the left-hand menu.
    • Remove your address completely on both address lines, city, and zip.
    • Check “off” for “Map Section”
    • Go to the bottom and save changes.
  2. Find your organization’s address on maps.google.com
  3. Copy the HTML Embed code from Google Maps. Read the instructions from Google.
  4. Go to the Theme Panel again.
    • Scroll down to the “About Page Description”
    • Click on the “text” tab of the “About Page Description” box
    • Add the HTML code
    • Save the changes at the bottom of the page.
  5. Visit your About Us page to ensure that the map is displaying properly.
WEBSITE MANUAL > HOMEPAGE > HOMEPAGE IMAGE

On the first day that your site is launched, the placeholder “Welcome” image is used on your website’s homepage. You may continue to use this homepage image, or you may change it.

How to change the homepage image using images we have pre-selected for your website:

  • On the left sidebar, click “Media”, then “Add from server”. Select all of the image(s) you would like to import by clicking the box to the left of the image preview. To view the full-size image, click the preview and the full size image will appear in a new window. This step will add them to your library, and they won’t be visible on the site until you finish the next step. At the bottom of the page, click “import”.
  • Then, on the left sidebar, click “Theme Panel”. Scroll down the page until you see “Homepage Image” and click “Add Image”
  • A new window will open. Make sure you are on the “Media Library” tab. This step will allow you to preview the images in your library before you make a decision to change the homepage image. Select an image to use, then click “select”.
  • At the bottom of the Theme Panel page, click “save changes”.

How to upload your own image:

  • The ideal image size in terms of dimensions is 1920×536 (That’s 1920 pixels wide x 536 pixels tall). It’s important that the image is 1920 px wide, but you may upload an image that is less than 536 px high. If you do not have a image exactly this size, you may work with a larger image and resize it or work with a smaller image and add it to a background. Please note that this is a rectangular area. For example, if you try to upload a 400×400 square image, you’ll be forcing a square to conform to a rectangular shape and the image will look blurry and distorted. It’s best to upload an image that is exactly 1920 x 536.
  • In addition to making sure that your image is within the proper dimensions, you should also keep then file size as small as possible to prevent the page from loading too slowly. If your image is more than 400kb, it’s possible that the page will load slowly. Try compressing it with an online tool once it’s in it’s proper dimensions and then upload it. An online too such as http://optimizilla.com will compress jpg and png files.
  • On the left sidebar, click “Media”, then “Add New” and select the file from your computer.
  • Then, on the left sidebar, click “Theme Panel”. Scroll down the page until you see “Homepage Image” and click “Add Image”
  • A new window will open. Make sure you are on the “Media Library” tab. This step will allow you to preview the images in your library before you make a decision to change the homepage image. Select an image to use, then click “select”.
  • At the bottom of the Theme Panel page, click “save changes”.
WEBSITE MANUAL > HOMEPAGE > SHORT DESCRIPTION

Ensure that the short homepage description that shows up below the homepage image and to the left of the events is not too long. This section is intended to hold 2-4 sentences and is a very brief introduction about your church. Any additional information should be placed on the About Us page. If you need to change the text on the homepage:

  • Go to “theme panel” on the left sidebar.
  • In the section called “Short Homepage Description”, update the text.
  • At the bottom of the Theme Panel page, click “save changes”.

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HEADER & FOOTER MENU AND CONTENTS

WEBSITE MANUAL > HEADER & FOOTER > BLOG LINK

If you do not already have the “blog” link in the header and footer of your website, simply add a new blog post and the blog will appear in the menu following the instructions below.  The most recent blog posts will display on the homepage and the archive of blog posts will be found when your website visitors click “blog” in the header or footer of your website.

WEBSITE MANUAL > HEADER & FOOTER > ONLINE GIVING – PAYPAL

Entering your PayPal email address will create the “Give Online” menu items in the header and footer, which will link to a new /give page. The page will display a button that reads “Give Through PayPal”. When the button is clicked, your website visitors will be redirected to your payment page on PayPal.

  • To add the “Give Online”menu item:
    • On the left sidebar, click “Theme Panel”.
    • In the box to the right of “PayPal email”, enter your PayPal email account.
    • Go to the bottom of the page and save the changes.
  • To remove the “Give Online” menu item, simply remove your PayPal email address from the Theme Panel and go to the bottom and save the changes.
WEBSITE MANUAL > HEADER & FOOTER > ONLINE GIVING – PROVIDERS OTHER THAN PAYPAL

First, remove your PayPal email address from the “Theme Panel” if you previously added it. This will remove the PayPal “Give Online” menu item.

To use a different service, please create a new page on your website with the information from your provider and fill out a Menu Change Request form. The instructions for creating a new page and filling out the form are here:

https://gracechurchsites.com/menu-change-request-form/

WEBSITE MANUAL > HEADER & FOOTER > EVENTS LINK

  • On the left sidebar, click “Theme Panel”.
  • Next to “Calendar Section”, click “On”.
  • At the bottom of the Theme Panel page, click “save changes”.
  • Visit your website. You should see the “Events” link in the header and the footer.
WEBSITE MANUAL > HEADER & FOOTER > MENU COLOR

By request, Grace Church Websites will change the background color for you from the default purple color scheme to another color that matches well with the white and gold text.

Enter a request here: Website Color Change Request Form

WEBSITE MANUAL > HEADER & FOOTER > ADD A NEW MENU ITEM

If you would like to change the menu items, please complete the Menu Change Request Form. Do not use the Menu Change Request Form to request that the “give online” or “event” menu items be added; instead, add or remove these items in the Theme Panel. Do not use the Menu Change Request Form to add the “blog” link to your website. After you add your first blog post, the “blog” will appear in the menu.

WEBSITE MANUAL > HEADER & FOOTER > CONTACT INFORMATION

Update your email address

Now that your church email address has been set up, you may change the email address that appears in the footer of your website. Simply go to the “theme panel” on the left sidebar, and next to the box called “email” (and NOT “email forward”), delete the current address there, then enter office@_________, where __________ is your domain name. Go to the bottom of the page and click “save”. Check your website’s footer and you should see the new email address showing up in that section.

Check your phone number and add a fax number

Is the phone number showing up in the footer accurate? Do you need to add a fax number? You may do this in the Theme Panel.

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PAYPAL AND DONATIONS

WEBSITE MANUAL > DONATIONS > WHY PAYPAL

Your website visitors will be able to donate directly to your organization through a link provided on your website if you connect your PayPal account to your Grace Website.

WEBSITE MANUAL > DONATIONS > SET UP A PAYPAL ACCOUNT

If you don’t already have a Paypal account, you must sent one up at www.paypal.com. Grace Church Websites cannot set up your PayPal account for you.

WEBSITE MANUAL > DONATIONS > GIVE ONLINE MENU ITEM

If you added your PayPal account during the site launch process, the “give online” menu item should appear in your header with a link to your /give page. If the “give online” menu item appears, please visit the page on your website and click the “give through PayPal” button to ensure that it is being directed to the correct page. If your “give online” menu item does not appear and you have already set up your PayPal account, follow the instructions provided below to add the “give online” men item:

  • On the left sidebar, click “Theme Panel”.
  • In the box to the right of “PayPal email”, enter your PayPal email account. Entering your PayPal email address will create the “Give Online” menu items in the header and footer, which will link to a new /give page. The page will display a button that reads “Give Through PayPal”. When the button is clicked, your website visitors will be redirected to your payment page on PayPal.
  • At the bottom of the Theme Panel page, click “save changes”.
  • Visit your website to make sure that the “give online” menu items are displaying and working properly and that the “Give Through PayPal” button redirects to the proper page. You should also test your PayPal account by making a small donation to ensure that it’s working properly.
WEBSITE MANUAL > DONATIONS > GIVE ONLINE PAGE CUSTOM TEXT

  • On the left sidebar, click “Theme Panel”.
  • In the “Giving Page Text” box, enter the text that you would like to appear below the PayPal button on the /give page. By default, the page title is “Give Online” and the text above the PayPal button is “We accept donations through PayPal. Set up your one-time or recurring donation today. We appreciate your generosity.” You may use this section to enter a personal message or enter a quote from the Bible about the importance of giving.
  • At the bottom of the Theme Panel page, click “save changes”.
WEBSITE MANUAL > DONATIONS > PROVIDER OTHER THAN PAYPAL

To use a service other than PayPal, please create a new page on your website with the information from your provider and fill out a Menu Change Request form. The instructions for creating a new page and filling out the form are here:

https://gracechurchsites.com/menu-change-request-form/

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ADD EVENTS TO THE CALENDAR

WEBSITE MANUAL > EVENTS > ACTIVATE THE EVENT CALENDAR

If you do not already have the “events” link in the header and footer of your website, follow the instructions below. If you activate your event calendar without adding events, your homepage will have an empty section for events and will look incomplete. You may activate your event calendar at any time, but it’s best to only do so when you are ready to add upcoming events. Also, please note that only the next three upcoming events will appear on the homepage and the others will be found when users click “events” from the header or footer menu. If your organization does not have any upcoming events and only past events, this section will appear empty, so it’s best to keep this section fresh and updated.  Most organizations have reoccurring events. For example, if your church as worship service every Sunday at 10:30am, you only need to enter this “event” on time as a reoccurring event and it will show up as a new event on your homepage every week automatically. See the instructions below for more details.

  • On the left sidebar, click “Theme Panel”.
  • Next to “Calendar Section”, click “On”.
  • At the bottom of the Theme Panel page, click “save changes”.
  • Visit your website. You should see the “Events” link in the header and the footer.
WEBSITE MANUAL > EVENTS > ADD EVENTS

After you’ve activated the Event Calendar, add events to your calendar:

  • On the left sidebar, click on “events”.
  • Then, click “add new”
  • Add the event’s title. Keep it short.
  • If you have image(s) to add, click “add media” to upload the image(s)
  • Add the event’s description in the big box under the title box.
  • Optional: To change the font and appearance of the text, click “visual” on the right-hand side of the text box. Click the “toolbar toggle”, the last icon on the left-hand side, to see more formatting options.
  • Under “event details” add the start date and start time.
  • under “reoccurrence” select “none” if the event is happening just once. If the event takes place on a weekly basis, select “weekly”. There are also other “recoccurrence” options. Please see the event form for details.
  • Under “venue” add the event’s location. If this is the first time you’re adding an event, click the + button to add a new venue. Then, select it from the menu. The next time you add an event, the venue will be available by clicking the “down” arrow next to the venue box.
  • Click “publish”.
  • Check your site to make sure that the event is showing up properly.
WEBSITE MANUAL > EVENTS > RECURRING EVENTS

Even though you may have your service times on the homepage to the right of the short summary, it’s still a best practice to post the weekly worship services as recurring events. This gives you a chance to add more details about the worship service and helps newcomers to know what they should expect. Other examples of recurring events are Sunday School, Mid-week Services, weekly Bible Studies, Prayer time, etc.

WEBSITE MANUAL > EVENTS > EVENTS TO ADD TO CALENDAR

Use your event calendar to highlight all events taking place at your church and other important events taking place in your community. Examples include:

—Fellowship events: Are you hosting a game night, a movie night, or another fellowship event? Highlight this on your event calendar.

—Events in the community: Are there important events happening in your community, but not at your church, that you would like to promote? Use your event calendar to highlight the events and change the location.

—Regional conferences: Are there regional conferences that are not taking place at your church, but are important to your members? Use your event calendar to highlight the events and change the location.

WEBSITE MANUAL > EVENTS > MAPS API ERROR MESSAGE

If you see a Maps API Error Message, fill out this form and we will resolve the issue.

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ADD BLOG POSTS

WEBSITE MANUAL > BLOG > ADD BLOG POSTS

If you do not already have the “blog” link in the header and footer of your website, simply add a new blog post and the blog will appear in the menu following the instructions below. The most recent blog posts will display on the homepage and the archive of blog posts will be found when your website visitors click “blog” in the header or footer of your website.

To add a new blog post:

  • On the left sidebar, click on “blog”.
  • Then, click “add blog”
  • Add the blog’s title.
  • If you have image(s) to add, click “add media” to upload the image(s) that will appear in the body of your blog. This is optional.
  • Add the blog post text in the big box under the title box.
  • Optional: To change the font and appearance of the text, click “visual” on the right-hand side of the text box. Click the “toolbar toggle”, the last icon on the left-hand side, to see more formatting options.
  • You may also add a “featured” image that will appear on the main blog’s index page by clicking “set featured image”. This is optional.
  • Click “publish”.
  • Check your site to make sure that the blog post is showing up properly.
WEBSITE MANUAL > BLOG > CONTENT TO ADD TO THE BLOG
  • Newsletters: If your church creates a weekly, monthly, or quarterly newsletter, you may add this to the website as a blog post. There are a few ways to do this:
    • Create a new blog post and copy the all of the newsletter’s text and paste it into a new blog post. And add each image from the PDF separately to the blog post.
    • Create a new blog post and insert a short summary of the newsletter into the blog post. Then, link to the PDF document in the blog post. To upload the blog post, click on “media” then click “add new”. After the image has been added, go back to the media library, click on the document. In the box to the right, copy the URL in the URL box and paste this as a link in your blog post.
  • Email blasts: Does your church send a regular email blast to members? Copy and paste the contents from your email into a blog post. This will help newcomers to understand what’s happening at your organization, especially those who are not on your email list.
  • Sermon summaries: Add a short summary or a transcript of your sermon to your blog weekly.
  • Reflections: Post personal reflections from your pastor about the sermon. Or, ask a member of your church to write a short blog post about the sermon and how it has helped him or her over the last week.
  • Bible studies: Post tips to help your members study the Bible. Is there a particular verse of the day or the week that you’d like to share with others?
  • Event recap: Did you just host a conference at your church? Or a luncheon? Or a job fair? Post a summary of the event with pictures as a blog post to keep others informed.
WEBSITE MANUAL > BLOG > change the by line

To change the “by line” that displays on each blog post, you must update the “nickname”.

  • Click on “profile” on the left menu.
  • Next to “Nickname (required)”, enter a new nickname.
  • Go to the bottom of the page and click “update profile”
  • On the profile page, select your new nickname from the “Display name publicly as” dropdown box.

WEBSITE MANUAL > BLOG > CATEGORIES AND TAGS

Use categories and tags to organize your content. Create a new category or tag by clicking on the “blog” link on the left-hand side. Select “categories”. Then, when you create new blog posts, you will have the option to add the content to this category. You can also add categories to blog posts you have already published. To view all blog posts in a given category, let’s use an example. If your website’s URL is www.example.com and you created a new category called “bible study”, and the slug on the category page is “bible-study”, then you will find all blog posts under the bible study category at www.example.com/category/bible-study

The same rules apply to tags, but they are filed under /tag/ instead of /category/

If you want to link text within the body of a page of a blog post to a new page, do the following:

  1. On your Page or Post that you want to add the hyperlink, click the “visual” tab in WordPress. Make sure you are typing in this tab and not the “text” tab.
  2. Type the anchor text. This is the text the user will click on.
  3. Copy the URL you are linking to. For example: www.example.com.
  4. Highlight the anchor text you write in step 2 and then click the paper clip icon.
  5. Paste the URL into the box.
  6. If you want to open the link in a new tab, click the setting gear. Otherwise, click the blue “apply” button.
  7. The anchor text will appear on the screen underlined now. You might want to make the anchor text “bold” by highlighting it and clicking the B icon so that it stands out more.
  8. Visit your page and ensure that the link is working.

Here’s an example of a hyperlink: Return to the Website Manual.

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ADDING FILES

WEBSITE MANUAL > ADDING FILES > FILE SPACE LIMIT

There is a limit of 200 mb per website. See the posts below about using free services to embed and link to files.

WEBSITE MANUAL > ADDING FILES > PHOTOS

There’s a limit of 4mb per file that you upload. Files should be much smaller than that to make sure that your page loads quickly. Use a tool like optimizilla.com to compress images before you add them. Please be mindful of how much you’re uploading. If you want to add 10 images, that should be fine, but if you start to add hundreds to blog posts, Grace Church Websites will eventually end up paying more in hosting fees. A better and more cost-effective solution is to add your photo albums on Facebook and then embed them into your blog posts. Embed Social is a great tool that will allow you to embed them easily; you can also grab the embed code from Facebook directly by clicking on the gear icon on the upper right-hand corner of the Facebook album. There are many other free solutions. For example, it’s also possible to embed from your photos from other sources, such as Google photos.

Embedding

When you embed, remember to add the embed code to the “text” tab of the blog post.

Uploading

Click the “add media” button from the new post or page.

WEBSITE MANUAL > ADDING FILES > VIDEOS

The max file size to upload videos is 4mb and it cannot be increased to add videos; doing so would significantly increase costs for Grace Church Websites. Therefore, we ask that you use a free service, such as YouTube, to upload your videos. Then, you can embed the videos into your blog from YouTube. Simply copy and paste the embed code into the “text” section of your blog post to embed a video. Help documentation can be found on YouTube.com. When you embed videos, the upload limit will not apply at all because they will be hosted on YouTube.

 

Steps to add videos from YouTube to your website:

  1. Upload the video to YouTube. Read instructions from YouTube on uploading new videos: https://support.google.com/youtube/answer/57407?hl=en
  2. To add the video to your website, don’t use the embed code. Instead, copy the URL of the video and paste it into the “visual” tab of the page where you want the video to appear. Videos can appear on the About Us page, blog posts, or new pages you create. To learn more about how to update these page types, visit the links below:
WEBSITE MANUAL > ADDING FILES > SOUND FILES

Similar to videos, the max file size to upload sound files is 4mb and it cannot be increased; doing so would significantly increase costs for Grace Church Websites. Therefore, we ask that you use a free service, such as SoundCloud or YouTube, to upload your sound files. Then, you can embed the sound files into your blog. The fee SoundCloud accounts have a limit on the number of files you can host, but YouTube is unlimited, so you will need to choose the option that works best for your church. For more details, view the posts about YouTube on the Facebook group for website owners.

WEBSITE MANUAL > ADDING FILES > PDF AND WORD DOCS

If you want to upload files such as PDFs and Word documents that are saved to your computer, you may add them to your media library and then link to them in blog posts, event pages, or other pages of your website.

  • On the left sidebar, click on “media”
  • Click “Add New”
  • Click “Select Files”
  • Select the files from your computer you would like to upload.
  • Click on the file uploaded and an “attachment details” window will open.
  • On the right-hand side, in the box next to URL, copy and paste the entire URL. It should start with “http” and end with the file extension name, such as “.pdf” or “.docx”
  • When you visit this link, the document should open in a new window.
  • To link to this document on your website, create a blog post with information about the document.
  • To find files you have uploaded, go to “Media”, then click on “library”. Click the file name, then copy the entire URL.
  • Now that you have the URL, you can link to this file by creating a new blog post and then adding the link to the blog. Or, you may link to the file on any other page, such as the About Us page.
WEBSITE MANUAL > ADDING FILES > LOGO

Adding a logo is optional. It will appear above the menu on all pages of the website. We recommend that you upload an image that is on a white background and no more than 200 pixels in height. The menu bar’s background color will change to white when a logo is uploaded. If you would like to use this feature, upload a logo in the Theme Panel.

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SERMONS

WEBSITE MANUAL > SERMONS > ADD SERMONS TO YOUR BLOG

You may use your blog to post sermons and file them under a separate category or tag.

  1. Set up a separate category or tag for your sermons. You can call this category or tag “sermons” or anything else you prefer. Read the category/tag instructions. Setting up the category/tag will ensure that all of your sermons are archived on one page.
  2. Start a new blog post. Read the instructions for starting a new blog post. Add the tag or category you created in step 1. Then, add the sermon’s text summary (optional). Continue on to step 3.
  3. Follow the instructions for posting MP3 files or video files and then add your code directly to the blog post.
  4. Save the blog post
  5. Your post will be saved on the individual blog post and a link will be found on the category or tag page. Visit both to ensure they are working properly.
  6. If you want to link to the sermon category or tag page in the menu, complete a menu change request form. Make sure that your category/tag page is working properly first. Note that your sermons will appear on both the “blog” and the new menu item if you select this option.

If you don’t want sermons on your blog, read the instructions for adding sermons to a new page.

 

WEBSITE MANUAL > SERMONS > ADD SERMONS TO A SINGLE PAGE

Instead of using your blog, you can add the sermons to a new page.

  1. Set up a new page.
  2. Follow the instructions for posting MP3 files or video files and then add your code directly to the new page.
  3. Save the page.
  4. If you want to link to this new page in the menu, complete a menu change request form.
  5. To add new sermons, update this newly created page every week with the newest sermon at the top of the page.

If you’d rather use your blog to post sermons, with each sermon having its own URL, read the instructions for posting sermons to the blog.

 

WEBSITE MANUAL > SERMONS > LIVE STREAMING

We do not offer Live Streaming Services. However, if you are currently using a live streaming service, you may do one of the following to highlight your live streaming services on your website:

  1. Create an event on your calendar with live streaming details and add the link to the service or the embed code. For instructions, you will need to check with your live streaming provider. Learn more about adding events to the event calendar.
  2. Create a new page and add a link to the menu with the live streaming details.  Learn more about creating new pages.

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NEW PAGES

WEBSITE MANUAL > NEW PAGES > CREATE FORMS

Oftentimes, churches want to create a form to collect registrations for events, administer surveys, collect prayer requests, etc. If you need to create a form, there are two free options that Grace Church Websites recommends: Jotform and Google Forms. Both require you to:

  1. Build the form on either jotform.com or google.com/forms
  2. Embed the form’s code into your website. Instructions to embed the forms can be found on the Jotform or Google Form website.
  3. Create a new page on your website and then paste the code into the “text” tab, which is to the right of the “visual” tab on the far right of the large text box. You can add form codes to blog posts, new stand-alone pages, or event pages.

JOTFORM:

 

Grace Church Websites uses Jotform to manage the requests that are received from churches to update their websites.

Jotform is free to start. Depending upon your user and storage needs, they have paid account options as well. Learn more at https://www.jotform.com/pricing

Jotform embed Instructions: When you embed your form into your webpage, select the WordPress.org embed code and paste it into the text box of your new webpage. Go to your form and find this under “publish”, then select “platforms”, then “WordPress.org”. If you link directly to the jotform URL, the user will see the form, but it will not work.

 

GOOGLE FORMS

View example forms and get started at the top of the Google Forms homepage.

WEBSITE MANUAL > NEW PAGES > ADD NEW PAGES

If you would like to add new pages to your website that are not part of the blog, follow the instructions below:

  • Hover over “+New” in the header and select “page”
  • Create the new page by adding the title, URL, and text. Remember to bookmark the URL. You will need this later to update the page.
  • Do not update the “page attributes” section. Leave the defaults as they are: parent=”no parent”, template=”default template”, order = 0.
  • Do not use the “featured image” section to add images. Instead, add images using the “add media” button.
  • Publish the page, visit the URL and remember to bookmark this URL so that you’ll be able to access it later.
  • To update a page you previously added, log into your website, visit the URL, and then click “edit page” from the top menu bar.
  • If you want this new page linked to your menu, fill out a Menu Change Request Form.

If you want to link text within the body of a page of a blog post to a new page, do the following:

  1. On your Page or Post that you want to add the hyperlink, click the “visual” tab in WordPress. Make sure you are typing in this tab and not the “text” tab.
  2. Type the anchor text. This is the text the user will click on.
  3. Copy the URL you are linking to. For example: www.example.com.
  4. Highlight the anchor text you write in step 2 and then click the paper clip icon.
  5. Paste the URL into the box.
  6. If you want to open the link in a new tab, click the setting gear. Otherwise, click the blue “apply” button.
  7. The anchor text will appear on the screen underlined now. You might want to make the anchor text “bold” by highlighting it and clicking the B icon so that it stands out more.
  8. Visit your page and ensure that the link is working.

Here’s an example of a hyperlink: Return to the Website Manual.

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"PRIVATE" AND "PASSWORD PROTECTED" CONTENT

WEBSITE MANUAL> PRIVATE AND PASSWORD PROTECTED CONTENT> “PRIVATE” VS “PASSWORD PROTECTED”

“Private” pages or blog posts do not require a  password, but you must be logged into your website to view the pages.

“Password Protected” pages or blog posts require a password that you set. Anyone with the password can view this content. Visitors will be prompted to enter the page’s password the first time they visit it.

WEBSITE MANUAL> PRIVATE AND PASSWORD PROTECTED CONTENT> PAGES THAT CAN BE PRIVATE OR PASSWORD PROTECTED

Only pages and blog posts that you create and not the default pages that are part of the website template can be set to “private” or “password protected”.

WEBSITE MANUAL> PRIVATE AND PASSWORD PROTECTED CONTENT> ADD PASSWORD PROTECTION

To password protect pages and blog posts:

  1. Add a new page or a blog post or visit an existing page or post.
  2. On the right-hand side under “publish” click “edit” next to “visibility”
  3. Change to “password protected”
  4. Enter the password
  5. Click “Publish”
  6. Visit the page or post
  7. Enter the password to view the content
  8. Give this password to others and update it regularly, if necessary
WEBSITE MANUAL> PRIVATE AND PASSWORD PROTECTED CONTENT> CHANGE PASSWORD

To password protect pages and blog posts:

  1. Edit the page or post
  2. On the right-hand side under “publish” click “edit” next to “visibility”
  3. Change the password
  4. Click “Publish”
  5. Visit the page or post
  6. Enter the password to view the content
  7. Give this password to others and update it regularly, if necessary
WEBSITE MANUAL> PRIVATE AND PASSWORD PROTECTED CONTENT> FORGOT PASSWORD

If you forgot your password, do the following:

  1. Visit the page or post and edit it in WordPress.
  2. On the right-hand side under “publish” click “edit” next to “visibility”.
  3. The password will be displayed.
WEBSITE MANUAL> PRIVATE AND PASSWORD PROTECTED CONTENT> ENTIRE WEBSITE

No, it is not possible to add a password to your entire website or make it private.

WEBSITE MANUAL> PRIVATE AND PASSWORD PROTECTED CONTENT> PRIVATE PAGES AND BLOG POSTS

Pages that are private can only be seen if you are logged into your website. To create a private page or post, do the following:

  1. Add a new page or a blog post or visit an existing page or post
  2. On the right-hand side under “publish” click “edit” next to “visibility”
  3. Change to “private”
  4. Click “publish”
  5. Visit the page when you are logged into your website. You should be able to see it.
  6. Log out of your website and visit the page. You should not be able to see the content.

 

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ABOUT US PAGE

WEBSITE MANUAL> ABOUT US PAGE

Ensure that the About Us page looks good by clicking on “About Us” in the header. Additionally, if your “Short Homepage Description” was too long, you may move this additional text over to the About Us page. To update the About Us page,

  • Go to “theme panel” on the left sidebar.
  • In the section called “About Page Description”, update the text.
  • At the bottom of the Theme Panel page, click “save changes”.

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LEADERS' PAGE

WEBSITE MANUAL > LEADERS

Add your leaders’ photos. On the left sidebar, click “leaders”, then “all leaders”. Click into each leader and add a photo, then click “set featured image” on the right sidebar. The ideal photo size is 256×256 pixels. You may use the WordPress resizing tool.

If you need to enter additional leaders or did not provide this information during the registration process, hover over “+ new” in the header and then select “leaders”.

Note that there’s a limit of 10 leaders that can be added to each website.

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EMAIL

WEBSITE MANUAL > EMAIL > EMAIL FORWARDING OFFICE@ ADDRESS

 

Your Grace Church Websites account comes with one standard email address: office@_________, where __________ is your domain name. For example, if your church’s website is www.example.com, your email address is office@example.com. Go to the “theme panel” on the left sidebar to set up your email forwarding. Instructions are in the theme panel. You may use this email address as your organization’s main email address going forward, which looks more professional than an address at gmail, hotmail, yahoo, etc.

After you set up the forwarding, try sending a test email to your new email address. Did you receive it to the email address you specified?

WEBSITE MANUAL > EMAIL > EMAIL FORWARDING CUSTOM ADDRESS

 

If you have a custom email address that Grace Church Websites set up for you (not your office@ email address) and you want to forward email from this custom address to a different address (such as a Gmail or Yahoo account), follow these instructions:

  1. Log into your webmail account. Read the instructions.
  2. At the top right, click your email address, then click “forwarders”
  3. Click “add forwarder” and enter the email address where your mail should be forwarded.
  4. Test the forwarding by sending an email to your custom email address. Did you receive a copy of the message at the email address you entered in step 3?
WEBSITE MANUAL > EMAIL > WEBMAIL

Log into webmail account to check your office@ email address or your custom email address at /webmail. Simply go to your homepage and then add “/webmail” without quotes to the end of your website’s URL. If your website’s URL is http://example.com, you would go to http://example.com/webmail to log into webmail. If you need your username and password, check the email that was sent to you with the subject “Finish customizing your site. Your account has been approved!”

WEBSITE MANUAL > EMAIL > CHECK EMAIL THROUGH GMAIL

 

Some churches used a Gmail account or another free email service as their primary email account before they launched a free website through Grace. You can continue to use this Gmail account and to send and receive email from your new Grace Church Websites email address at your custom domain. The instructions below are specifically for Gmail, but the process is similar (though not identical) for other email providers.

STEP 1: RECEIVE. Set up email forwarding in webmail.

  1. Instructions for custom email addresses.
  2. Instructions for your office@ email address.

STEP 2: SEND. Set up the ability to send email as the address from step 1.

You can use Gmail to send email from your church email address, either your office@ email address or your custom email address. Follow the instructions below:

  1. Click the gear in the right-hand side of Gmail and click “settings”.
  2. Click on “accounts and import”.
  3. Under “send mail as”, click “add another email address”
    1. First panel
      1. Enter the name that should be displayed in the “from” line when a recipient reads your email
      2. Enter your email address
      3. Uncheck the alias box
    2. Second panel: You’ll find the server name, port, and other information for this section in one of the following locations:
      1. In an email that was sent to you when you registered. Use the settings provided in the email with the subject “Finish customizing your site. Your account has been approved!”
      2. Log into webmail. Click your email address in the upper right corner, and then click “configure mail client.
  4. If you want to make your Grace Church Websites email address your default email address, click “default” next to the email address on the “accounts and import” section of the Gmail settings.
WEBSITE MANUAL > EMAIL > OUTLOOK AND OTHER EMAIL CLIENTS

You can configure read and respond to mail sent to your office@ email address through Outlook or another email client. Instructions can be found in the following locations.

  1. Use the settings provided in the email with the subject “Finish customizing your site. Your account has been approved!”
  2. Log into webmail. Click your email address in the upper right corner, and then click “configure mail client”.
WEBSITE MANUAL > EMAIL > CUSTOM EMAIL ADDRESS REQUEST

Your account comes with one standard email address: office@example.com, where example.com is your domain name. If you would like custom email addresses such as pastor@example.com or john.smith@example.com, please complete the Custom Email Address Request Form.

In the footer of your website, there is an email sign-up box. When one of your website visitors provides their email address in this box, they would like to receive news and updates about your organization. You receive an email from Grace Church Websites whenever someone signs up. The email is sent from support@gracechurchsites.com with the subject “Newsletter Form Submission”. The body of the message has the email address of the person who subscribed.

To get the full list of email addresses, log into your website and click on the “Newsletter Subscribers” link on the left menu. Click the “Export the Newsletter Subscribers” link.

Grace Church Websites does not provide a service to send emails. You will need to find the best method to send the newsletter. If you’re already using an email provider, simply download the newsletter subscriber list on a regular basis and add the users to your email list. We recommend that you start a free account through Mail Chimp if you are not already using an email service.

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GET HELP & GIVE FEEDBACK

WEBSITE MANUAL > HELP > EMAIL US

Please email us at support@gracechurchsites.com with your feedback or questions and we will respond as soon as possible.  We appreciate any feedback you have to make the registration process and the website better.

WEBSITE MANUAL > HELP > FACEBOOK GROUP

Get support and connect with other members through our Facebook group for website owners:

https://www.facebook.com/groups/gracewebsiteowners/

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